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How to Plan an Office Move in Northwest Arkansas | Winter Moving & Storage

Office moves are often a stressful and hectic time for employees, particularly for business owners. However, sometimes these moves are compulsory. The reasons for moving can range from the office being small to just need a change of environment, or if the landlord wants to renovate their building or expiry of a lease.

Undoubtedly, planning for an office move can be tricky. Thankfully, we have crafted some things that you can do to make the process smoother. The steps to planning an office move in Northwest Arkansas are as follows:

Gather the employees together to announce your intention to move and obtain input from employees

Office moves are often a stressful time for employees because they will be relocating offices to an unfamiliar environment. It is important to plan and prepare together with the employees before the move. Involving employees will help reduce stress (possible anxiety) and allow people to get back to work as soon as possible.

When planning an office move, the most critical thing is communication with employees. Equally, as your office is already known to your clients, it would also be prudent to alert them about the intended change of business premise.

Create a list of current and desired office furnishings.

It is not always possible to plan an office move in advance. Many factors can affect the time and cost of a move. Therefore, the first step should be to inventory all the items you need for your office, including desks, chairs, computers, printers, and other equipment. It is also important to know how many desks you will need in your new office space so that you can plan accordingly. You may be moving from a small office to a big office or expanding your office, so creating an inventory cannot be understated.

After making a list of all your items and ensuring you have enough desks in the new location, it’s time to start packing. Start by packing all your paper files and boxed items like books. Next, pack up all your desk items and small appliances. Starting with the least breakable items like paper clips and staplers, organize them in a way that they are easy to find. Pack up individual pieces of office supplies and wrap each one in bubble wrap or packing peanuts. Pack up any fragile items like glassware or ceramics last so that they don’t get broken during transit.

Gather quotes for the relocation and have quotes for your current office area.

Before making your move, please reach out to Winter Moving & Storage Company for a quotation. Discuss your budget and list what you intend to move. Getting a reputable moving company will ensure a seamless moving process and that your office items are transported in good condition. While consulting the company, you will disclose the type of office equipment you own to ensure you get proper advice. For example, if you have fragile items or large sculptures, knowing this before the move will help the moving company come with appropriate tools for the move.

You cannot go wrong with Winter & Moving Storage

Winter Moving & Storage is a company that offers moving and storage services to homes and businesses in Bentonville, Arkansas. We are a reputable company in the moving industry. We have a large fleet of trucks, vans, trailers, and containers to handle all types of moves from residential to commercial. Therefore, we are a reliable office mover.

To further show our competence, we have been feted as a twelve-time Milton M. Hill Quality Award, a prestigious award reserved for distinguished moving companies. The next time you want to move your commercial office, don’t hesitate to give us a call. We will provide you with a free moving estimate to enable you to prepare your budget before the final move.



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